EasyAssist - The Surgical Assistant Fee Calculator

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If you are new to EasyAssist you can read our quick 'How To Use' guide here


What's New

EasyAssist Latest Fees Schedules

01/01/2021, Revision 2, includes:

  • MBS - changes to now include rebate for assistant for 39018, 39109 and 39113
  • WorkCover NSW - annual indexation of fee schedule

EasyAssist Program Change Log

v1.71
04/01/2021

  • minor bug fix

v1.70
29/09/2020

  • Changed the "split" feature in Excel which was inexplicably causing high CPU usage on some systems

v1.69
11/10/2019

  • Changed name of ADF health services provider to Australian Defence Force Health Services (provided by BUPA)

v1.68
09/04/2019

  • Internal update to licencing system

v1.67
30/11/2018

  • Changed the way WorkCover QLD calculates multiple item numbers in accordance with their changed multiple-item-number policy

v1.66
04/04/2018

  • Fixed major issue with latest release of Excel 2016 which rendered EasyAssist unusable

v1.65
01/07/2017

  • Added new health funds myOwn Health Insurance and Suncorp Health Insurance

v1.64
07/02/2017

  • HBF uses AHSA Access Gap Cover for all states except WA from 13 February, 2017
  • GMF is owned by HBF and all GMF members are becoming HBF members from 13/2/17 onwards

v1.63
01/01/2017

  • Emergency Services Health and Nurses & Midwives Health added to EasyAssist

v1.62
01/11/2016

  • The Doctors' Health Fund is renamed as Doctors Health Fund in EasyAssist
  • Qantas Assure Health Insurance added

v1.61
01/07/2016

  • small bugfix

v1.60
25/03/2016

  • GMHBA now uses the AHSA Access Gap Cover schedule of fees for all its policies
  • RACT Health no longer operating, so it is removed from the list of health funds

v1.59
15/02/2016

  • Replaced old digital code-signing certificate
  • Corrected multiplier for HBF for item 51303

v1.58
23/10/2015

  • EasyAssist now opens in Excel 2016 with the standard loader (no need to use the alternate loader any more)
  • Corrected minor typographical error

v1.57
14/10/2015

  • NIB updated their derived fee calculation method (e.g. for 51303) from 17 August onwards; now their fee is simply a percentage of the MBS fee, like most other funds.

v1.56
06/08/2015

  • Two new funds added: APIA Health Insurance and United Healthcare Global
  • In 'Industry Suggested Fees', incorrect fee for for 49561 and missing fee for 49563 corrected
  • HCF 'Known Gap' Medicover now shows as allowing patient co-payments on the Estimate of Fees screen

v1.55
03/07/2015

  • Bugfix - couldn't select the month following current month - fixed

v1.54
01/07/2015

  • Added UniHealth Insurance to list of health funds
  • HCF now has 'No Gap' and 'Known Gap' options
  • EasyAssist now starts by default with the current month selected
  • The date list now includes the month following the current month

v1.53
05/03/2015

  • Fixed bug that prevented any dates from March 2015 onwards from appearing.

v1.52
26/09/2014

  • Added Comcare and WA Government Medical Services Schedule to list of Fee Schedules
  • BUPA allows known gaps automatically on Estimate of Fees screen now

v1.51
21/03/2014

  • Updated list of Fee Schedules

v1.50
1/03/2014

  • All 2010 schedules have been removed to make way for new schedules (EasyAssist only has room for a finite number of schedules)

v1.49
31/10/2013

  • Bug with Medicare Benefits Schedule 75% amount not showing - fixed

v1.48
25/10/2013

  • Added Budget Direct Health Insurance and removed Manchester Unity

v1.47
17/10/2013

  • several minor bug-fixes

v1.46
26/09/2013

  • AMA Fees removed from EasyAssist after the AMA demanded we do this and threatened legal action if we did not comply

v1.45
11/07/2013

  • EasyAssist wouldn't start with Excel 2013 - fixed
  • Display mode in Excel 2013 is always maximised

v1.43
30/06/2013

  • fixed minor hyperlink bug

v1.42
02/12/2012

  • Item 51315 now includes item 42725 in its list of item numbers (see MBS for details)

v1.41
01/11/2012

  • added Medibank Health Solution Defence Force Contract as a new fees schedule

v1.40
11/07/2012

  • fixed minor bugs with WorkCover QLD messages not displaying correctly for May-Oct 2011

v1.39
24/06/2012

  • minor bug fixes

v1.38
31/05/2012

  • zoom buttons inadvertently went missing after v1.32 - restored
  • other minor fixes

v1.37
22/05/2012

  • Added RACT Health to health fund list

v1.36
02/05/2012

  • EasyAssist now includes item numbers from MBS Category 4 for operations where the main operator is a dental surgeon without access to Category 3 who was approved before 1 November, 2004.

v1.35
24/04/2012

  • updated EasyAssist's multiple-operation rule calculator to exclude all item numbers outside of Group T8 (Category 3) in the MBS (in addition to subgroup 12 of T8) from the multiple-operation rule

v1.34
16/04/2012

  • fixed bug on My Numbers page with Excel 2010 and row highlighting
  • Added new health fund - health.com.au

v1.33
13/04/2012

  • updated broken website links attached to clickable messages within EasyAssist

v1.32
16/01/2012

  • Splash screen wouldn't show in v1.31 - fixed
  • Minor change to one information message

v1.31
2/12/2011

  • BUPA identified as 'No Gap' Gap Cover fund on Estimate of Fees screen

v1.30
1/11/2011

  • BUPA added as a health fund in its own right
  • AHM now owned by Medibank Private and uses this Gap Cover schedule from 1/11/11
  • some number were not centered on the "My Numbers" screen - fixed

v1.29
13/08/2011

  • fixed bug where the full list of funds was not accessible on low resolution displays with older versions of Excel

v1.28
27/07/2011

  • minor change in wording to the licence write error message

v1.27
28/06/2011

  • adjusted rounding algorithm to increase fee accuracy for funds that round to nearest 5 cents

v1.26
03/05/2011

  • zoom feature now increments in 10% steps

v1.25
25/03/2011

  • added zoom feature
  • installer and EasyAssist workbook now signed with digital certificate
  • WorkCover QLD orthopaedic and hand operations never use 51300, always 51303
  • several other bug fixes
  • EasyAssist now bundled with free Surgical Assistant Invoice Generator

v1.24
27/01/2011

  • all BUPA funds now round up
  • bug fix with reading licence information on some computers

v1.21
18/01/2011

  • changed license registration system to increase compatibility across systems
  • fixed splash screen window cut off with some resolutions
  • several other bug-fixes

v1.20
02/01/2011

  • NEW FEATURE - 'Estimate of Fees' produces a summary of fee information, rebates and gaps when you charge a patient co-payment, useful for providing informed financial consent pre-operatively or a breakdown of fees on your invoice
  • fixed bug for GMF health fund in WA after 1 November, 2010 - this fund uses the AHSA fees schedule after this date
  • added Fit Health Fund
  • AMA item numbers for surgical procedures performed by GPs now included
  • increased compatibility with Excel and computer systems
  • fixed bug with some systems where fees schedules wouldn't load properly

v1.16
03/11/2010

  • EasyAssist recognises the new 16528 item number for Caesarean sections

v1.15
19/10/10

  • NEW FEATURE - 'My Item Numbers' lets you store a personalised list of item numbers for easy access
  • NEW FEATURE - 'Search MBS Online' lets you enter search terms into the MBS Online website from directly within EasyAssist; results display in your browser
  • updated health fund names, deleted obsolete funds
  • no need to pick orthopaedic or non-orthopaedic for TAC, WorkSafe Vic and AMA - EasyAssist now automatically detects orthopaedic item numbers
  • all BUPA funds now round to nearest 5 cents
  • 'About' now shows length of time left on your license
  • update-checking code completely re-written to address problem of auto-update-check not working on some systems
  • fixed bug - surgeon's fee for some schedules was displaying $0.00 (did not affect calculations)
  • improved compatibility with Excel 2010
  • improved compatibility with Windows 7
  • removed Uninstall option from Start Menu Program folder - EasyAssist should now be uninstalled by using the Windows uninstaller in the Control Panel
  • other minor bug fixes

v1.07

  • fixed bug where input not accepted after saving preferences until Enter or ESC or arrow keys pressed
  • updated help file with screenshot
  • fixed bug in auto-updater which prevented it from working properly on some systems
  • other minor bug fixes

v1.05

  • fixed bug where the chosen date might change after an update (date will change after update to v1.05 but subsequent versions will not have this problem)
  • removed Quick Guide (frequently buggy - comprehensive help file has replaced this)
  • clicking 'Useful Websites' now prompts the user to go to web page or cancel

v1.04

  • fixed small bug related to update checking of fees schedules only (did not affect program update checking)

v1.03

  • annoying popup 'External Data' toolbar now disappears automatically
  • the 'Useful Websites' button now opens a web page in the default browser; much easier to keep these links updated
  • fixed bug where 51300 wouldn't appear for WorkSafe Victoria Orthopaedic operations
  • fixed bug which showed TAC in the information message when WorkCover SA/NT/Tas selected

v1.02

  • added the AMA Fee Schedule to the available schedules list
  • added GMHBA 'Premium' Gap Cover rates (for patients with Premium cover)


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